Guidelines for Reporting Sea Grant Matching Funds

Requirements

  1. Matching must be from non-federal sources. Any foreign funds are allowable as matching.
  2. To be eligible as matching, the funds must be expended during the time period of the grant.
  3. The exact amount of the matching expenditure must be reported after-the-fact. Auditors will disallow estimates.

Reporting Methods

  1. Salary expenditures which occurred through the University of Washington system that are to be reported as matching must be reported on Faculty Effort Certification (FEC) forms for faculty. A special form is available from the Cost Sharing Desk (3-8943) in Grant and Contract Accounting for reporting professional staff, classified staff or student effort for matching.
  2. Other expenditures (services, travel, supplies and equipment) that occurred through the University of Washington system can be claimed as matching by using a special form available from the GCA Cost Sharing Desk.
  3. All expenditures which occurred outside the University of Washington system can be reported by having a responsible official for the cooperating agency or firm sign a dated letter on letterhead to the Director, Washington Sea Grant, 3716 Brooklyn Avenue NE, Seattle, WA 98105, stating:
    1. The exact amount of the matching expenditures (provide as much detail as possible);
    2. The time period of the expenditures (must coincide with a specific grant year); and
    3. That they were made as a part of a Sea Grant project (specify which one: project code and project name) and how the project benefited.
  4. University of Washington volunteer effort can be reported as matching (if appropriate/allowable for the position) based on the person's rate (if on a part-time appointment) or a reasonable estimate of value. Cover points a, b, and c shown in #3 above.

Contacts

C. Alan Krekel, Administrator
Washington Sea Grant
University of Washington
3716 Brooklyn Avenue NE, Box 355060
Seattle, WA 98105
206.543.9966
Fax: 206.685.0380
krekel@u.washington.edu

Cost Sharing Desk, Fiscal Compliance Section
Grant and Contract Accounting,
Box 351122
University of Washington
3917 University Way NE
Seattle, WA 98105
206.543.8943
Fax: 206.543.0764